Embedded Tutoring

Tutors will use iPads to enter their engagement with students in TutorTrac - tutoring management software - in the following circumstances. 

1.) In-class one-on-one support 

2.) In-class working with a specific group 

3.) Outside of class one-on-one support or group support 

4.) Outside of class workshops 

Tutors will also enter their engagement with class activities using a short Microsoft Form. 

Academic Alerts for all co-requisite students will come to me as well as the other departments that would have normally gotten it.

I will then send out to the assigned tutor to do a follow-up. Follow-ups may include email to student, in person reach out, etc.

Tutor will enter session information into TutorTrac with a note responding to the alert concerns which will get copy and pasted into the alert closure.

You can always check TutorTrac at any time to view tutoring usage for your students.

Alerts will be cleared by me weekly if not sooner.

I’ll email out reminders to instructors at key points in the term with tips on what alerts are high priority, benefits of a raising a particular early alert, etc. Will follow up on the work flow for non-academic alerts.

Types of Academic Alerts Embedded Tutors WILL respond to

Assignment Assistance – YES.

Add notes on specific assignment, make sure tutor has access to the assignment, brief tutor on assignment, add notes as to what your expectations are for the student i.e. needs to revise and resubmit, needs to work on for the final draft, etc.

Low Homework/Quiz/Test Score – YES.

Add notes on which homework/quiz/test. Make sure tutor has access to the assignment, quiz or test, and indicate any specific areas to look at on the test.

Missed assignments/exams – YES.

Add notes on which assignment/exam and indicate if late acceptance is acceptable and any extended due dates.

Other Academic Issue – Yes.

Use this alert if issue does not fit under the previous three categories. Make sure to be specific with what the need is and what you would like the tutor to review.

Types of Academic Alerts Embedded Tutors WILL NOT respond to

Tutoring Referral – No. Seems redundant.

Never logged in – No.

I think this refers to attendance as well? Unsure. After you’ve emailed the student about their non-attendance/never logged in, then the issue should be addressed by financial aid and/or advisor. Can be referred back to tutor if it’s discovered that the issue is with computer literacy and not knowing how to login to Bb.

*Note: Best practice is that the instructor is always the first person communicating with student. Inform students of the referral or alert, so it doesn’t seem punitive and the student is already aware there is an issue when they receive the student support reach out. Now, if the embedded tutor becomes an integrated support in the classroom, instructor could make a general announcement informing students that the embedded tutor will reach out if an issue is identified as in assignment assistance, low homework/quiz/test scores, and missed assignments/exams.

In the effort to evaluate the use of embedded tutoring, tutor, student, and faculty surveys will go out at the end of the term to gather important feedback that will then be used to make changes for future semesters. Evaluation and feedback though can take place at any point during the term, feel free to email Tina Bavone, Title V Learning Specialist, with questions, comments, concerns.